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Terms & Conditions

All Ninja members and “drop-in participants” agree to, and must comply with, these Terms and

Conditions. These Terms and Conditions are incorporated into a Member’s contract with us and

compliance with these is important to maintain the standards at Ninja School and to enable the 

participants to get full enjoyment from their membership. 


A ‘Ninja Member’ refers to a legal guardian who is responsible for the membership and the participant. A participant refers to a child who is a student of Ninja School. ‘Student’ and ‘participant' may be used interchangeably. Participants must be age appropriate: 3-6yrs Ninja Cubs, 5-11yrs Ninja School & 11-16yrs Ninja MMA. The membership must be held by a legal guardian of the participant/s.

On signing up to a Ninja School membership / attending Ninja School classes you agree to all terms and conditions as listed. You accept responsibility for the participant/s and acknowledge you are a legal guardian of the participant/s. 


Any person who does not comply with these Terms and Conditions may be ejected from, or

denied access to Ninja School or may have their Membership terminated by us if the non-

compliance is deemed by us to be serious.


We reserve the right to make reasonable amendments to these Terms and Conditions at any



As a result of COVID-19 we may, at any time, introduce additional measures to help us remain

COVID-19 secure. All members agree to the following responsibilities on behalf of the participants / students:


  • There can be no more than 6 adults in the reception area at any one time (not including instructors). During Ninja School hours no adults are permitted past reception unless given permission.

  • Members must ensure students do NOT travel to the dojo wearing their Gi. Students must arrive with their uniform (Gi) in a bag and change at the dojo.

    - Parents with young children may change their child into their Gi-Pants at reception, we will be more than happy to help them with putting on their tops and tying their belts. Older children may go upstairs unsupervised and use the changing rooms.

  • No outdoor footwear to be warn past reception. We will have a shoe shelf for students to place their outdoor footwear and indoor footwear must be warn everywhere past reception other than on the mats. All students will therefore need to bring additional indoor footwear to the classes. Gym shoes, flip-flops and sliders are all good options.

  • Gi’s and equipment should be washed weekly. For the wellbeing of others your child may not be permitted to train with a stained, dirty or damage Gi. A reminder that all Gi’s should be washed no higher than 30degrees and dried in room temperature. Washed on higher temperatures or using heat to speed up the drying process may result in shrinkage.

  • No food or drink (other than water / flavoured water) allowed to be consumed within the dojo. This also extends to non-students and is in an effort to up the overall hygiene standards.

    - Reasonable exceptions will be permitted, for example a student who is diabetic. Ask permission before.

    - No nuts to be brought into the dojo or consumed directly before class, if you’ve eaten nuts for lunch it would even be advisable to make sure you wash your face and hands before class.

  • Please take your rubbish with you! We will have a general waste bin for day to day activities, but if you arrive with rubbish we ask you to please make an effort to take it home and recycle it. This includes any and all rubbish from the participants.

  • If your child is generally unwell and displaying symptoms of Covid or Flu please keep them home. Sending your child to Ninja School with visible symptoms of Covid or Flu is a serious violation of Ninja School’s terms and conditions.

    - Members acknowledge that if anyone in their household is suffering from a new continuous cough or high temperature, the participant/s may not attended Ninja School during or for two weeks after symptoms in the household / living quarters have stopped. 


  • Participants will be asked to check their body temperature and sanitise their hands before training. Participants who have any medical reason for not sanitising their hands will be exempt. In this case Members agree that their child will have washed their hands prior to arrival at Ninja School. 




  • You must follow all guidelines on COVID-19 secure measures when on Ninja School’s premises.

  • You should conduct yourself in a well-mannered fashion when in or about the Ninja School premises, and in a manner that will not disturb or impair the use and enjoyment of Ninja School by any other person. In particular, you may not use foul, loud, or abusive language, nor will you behave in a threatening manner, nor will you molest, or harass, other Members, drop-ins or members of Staff. Members, drop-ins and embers of staff should, at all times, display mutual respect for each other.

  • For hygiene purposes, students outdoor footwear will be removed and placed on the racks provided before leaving the reception area.

  • Members wishing to proceed passed the reception area must take off any outdoor footwear.

  • No shoes to be worn on the mats, at any time, for any reason, with the sole exception of Olympic Wrestling shoes that have only ever been worn on matted surfaces.

  • Sandals/sliders/flip-flops or shoes to be worn whenever entering any toilet or shower area by all members & participants. Going barefoot in these areas is strictly forbidden.

  • Sandals/sliders/flip-flops must be worn when off the mats.

  • Please keep training uniform/equipment e.g., gi, no gi set, clean at all times, do not wear uniform/equipment more than once. Must be washed after every use.

  • Only one individual is permitted in a toilet or shower cubicle at any one time.

  • Keep a high standard of personal hygiene for the mats with clipped nails and clean hands and feet.

  • Participant/s may not train with open sores, rashes or wounds under any circumstances. It is not sufficient to cover open sores, rashes or wounds. Members of Staff will instruct you not to participate in training in either of these circumstances.

  • Training wear must be colourfast and without zips or buttons/studs so that our mats are not dyed, scratched or torn.

  • You may not bring, use, or be under the influence of illegal drugs in any part of Ninja School’s premises. You may not bring intoxicating liquor into, or be drunk in, the premises.

  • Smoking is prohibited in any area of the premises, including the use of e-cigarettes or similar devices.

  • We may terminate your Membership (if applicable) and may refuse you entry, or eject you, if you commit a serious or repeated breach of these Terms and Conditions, your membership contract (if applicable), or if you engage in any other serious misconduct.


Photo / Video

  • You give Ninja School permission to take photo's and videos during our classes.

  • In the event of the content being used for promotional means we will often use a 'Ninja Manga' filter to mask the identity of our students. Parents, family members, close family friends and participants of Ninja School should still be able to recognise one another but their identities will be hard for anyone else to recognise. 

  • As a member you retain the right to tell us to remove any photo / video of your child that is used in any promotional content on our online platforms. 


  • Ninja School recommends members / participants to leave valuables at home or in their car. Ninja School does not take responsibility for any lost, stolen or damaged property.


Payment / Membership Fees

  • On signing up to a Ninja School membership you consent to Ninja School charging your debit/credit card the value of the membership signed up for on a rolling termly basis, until you request that we cancel the membership.

  • Members acknowledge it is up to them to cancel their membership prior to the new term if they wish not to be charged for the next term.  

  • Members acknowledge and understand that failure to cancel their membership will result in membership fees being taken which are non-refundable. 

  • Membership is not transferable and must be used only by the registered participant/s of the member.

  • While your membership is ‘active’ Ninja School will never offer your participant/s class space to any person/s looking to join Ninja School.

  • Ninja School reserves the right to cancel any membership if we view the member in

  • question to be breaching our Terms and Conditions or behaving in a way which we deem

  • offensive or dangerous. If this is the case, we will cancel the membership. 

  • Subscription fees are final, and cannot be refunded (outside Ninja School’s cancelation policy)

  • In the event of an invoice being unable to be charged instantly upon invoicing, due to

       insufficient funds or a change of debit/credit card, we do not impose any penalties for

       the first month. You are however obliged to get in contact or respond ASAP to sort out or

       discuss any issues where they arise.

  • Membership is not transferable and must be used only by the registered member unless agreed upon by a Ninja School senior instructor.

  • Ninja School reserves the right to cancel any membership if we view the member in question to be breaching our Terms and Conditions or behaving in a way which we deem offensive or dangerous. If this is the case, we will cancel the membership. 

  • Ninja School reserves the right to refuse membership or admittance.



  • Ninja School reserves the right to change the timetable of classes or instructors with prior notification of 24 hours.

  • While Ninja School ill strive to create as safe an environment as possible (for further information see our risk assessment documentation), you accept that a risk, no matter how small, always exists when doing any form of exercise, which could conceivably lead to injury, illness or even fatality.

  • You accept that when training martial arts, especially with a live rolling or sparring element, bumps, bruises, scrapes, scratches and soreness are commonplace, and most learners will experience minor injuries from time to time.

  • You accept that intermediate injuries may also be encountered including sprains, strains, twists, cramps, cuts and injuries of a similar magnitude.

  • You accept the more infrequent possibility of serious injury such as fractured bones, broken bones, and torn ligaments, though most students should not encounter these.

  • You accept that no matter how remote, there exists an extremely minor risk of death or crippling.

  • Ninja School, our Staff, agents and subcontractors shall not be held responsible in the event of any injury, accident, illness or death which may result and can accept no liability other than in accordance with such duty as is implied by the Occupiers Liability Act 1984 as amended.

  • Ninja School strongly advises that you pay attention to uncomfortable or painful sensations felt by participant/s as a result of any injury, obtained on or off the mats, and avoid training through them, especially in the instance of acute pain. If problems from an injury persist, we strongly advise you see a doctor or relevant medical professional. You acknowledge this advice.


Cancelation Policy

  • Missed Classes due to minor injury, mild illness or other engagements are non refundable. 

  • Missed Classes due to serious injury, such as a broken arm or leg or serious illness requiring hospitalisation will receive a full refund for the duration of their injury / illness and have the option of canceling their termly membership.

  • Cancelled classes due to coronavirus are non refundable. This includes the school shutting due to instructors being sick and National Lockdowns imposed by Government.  

  • In the event of growing numbers of coronavirus cases without Government intervention Ninja School reserves the right to run a poll for all members to vote on if they believe classes should stop. If 51% of members vote for the classes to stop Ninja School reserves the right to action this, in this event missed classes are non-refundable. 




Membership Agreement Declaration

Before starting any physical training program, it is important to ensure that you are fit and

healthy to do so. Please read the following questions carefully and answer each one honestly.

1. Has your doctor advised against any physical exercise or training for the participant/s for any reasons?

2. Is the participant/s taking any any medication Ninja School needs to be aware of?

5. Does the participant/s suffer from diabetes or epilepsy?

6. Does the participant/s suffer from an allergy Ninja School needs to be aware of?

7. Has your doctor ever said the participant/s has a heart condition and should only do physical

activity recommended by a doctor?

8. Does the participant/s ever feel pain in their chest when you do physical activity?

9. In the past month, has the participant had chest pain when they were not doing physical activity?

12. Do you know of any other reason why the participants should not do physical activity?

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